1. Introduction

This Privacy Policy explains how AcademicOS (BrahmaGPT Platform) collects, processes, stores, and protects data in connection with its AI-powered curriculum, content, and assessment generation services.

2. Who We Are

AcademicOS is operated by TatvaOne Labs FZCO (UAE) and JNANA AI LABS PRIVATE LIMITED (India). Depending on usage, AcademicOS may act as a Data Controller, Data Processor, or Joint Controller.

3. User Categories & Data Roles

• Institutions: AcademicOS acts as Data Processor
• Independent Users (SMEs): AcademicOS acts as Controller or Joint Controller
• Enterprise Partners: Role depends on contractual agreement

4. What Data We Process

• Institutional Data: Curriculum structures, project metadata
• User Data: Name, email, role, login activity
• Content Data: Uploaded materials, generated outputs
• AI Processing Data: Prompts, context, token usage
• Technical Data: Logs, IP, device information

5. Purpose of Processing

• Curriculum and content generation
• Assessment and teaching material creation
• Platform security and monitoring
• Billing and usage tracking

6. AI Processing & Infrastructure

AcademicOS uses secure cloud AI services (e.g., Google Vertex AI). Data is processed in isolated environments and is not used to train public AI models.

7. Intellectual Property & Content Responsibility

Users retain ownership of uploaded content and are responsible for ensuring compliance with copyright laws. AcademicOS does not verify ownership or licensing.

8. AI Output Disclaimer

AI-generated outputs are probabilistic and may contain inaccuracies. Users must validate outputs before use.

9. Data Retention & Deletion

Data is retained based on project lifecycle and legal requirements. Temporary AI caches expire automatically.

10. Access Control

Access is governed by role-based access control (RBAC) with audit logging and least privilege principles.

11. Data Sharing

AcademicOS does not sell data. Subprocessors (e.g., cloud providers) are used under strict contractual safeguards.

12. Security Measures

• Encryption in transit (TLS/HTTPS)
• Encryption at rest (where applicable)
• Tenant-level data isolation
• Monitoring and incident response

13. User Rights

Users may request access, correction, or deletion of personal data, subject to applicable laws.

14. Children / Students

Institutions are responsible for lawful collection of student data. AcademicOS processes such data only under institutional instructions.

15. Contact

Email: info@tatvaone.ai

16. Updates

This Privacy Policy may be updated periodically. Continued use of the Platform constitutes acceptance of updates.